Managing core sales processes has shown to be efficient within Jira's ecosystem. However, with more complex tasks like contract management, its capabilities are incredibly limited.
In most cases, you’ll need to support the platform with other tools to achieve a well-rounded contract management process.
In this guide, we have detailed what managing contracts in Jira looks like for sales teams and how integrating the platform with a CLM like SpotDraft can make a difference for your organization.
What is Jira?
Owned by Atlassian, Jira is an ecosystem of tools designed to streamline workflows for teams of all sizes and functions, including software development, project management, finance, marketing, and sales.
To cater to the needs of business teams more effectively, Atlassian launched Jira Work Management in 2021. This empowers business-facing teams like sales, marketing, and finance with better flexibility to reach their productivity goals.
Sales teams utilize Jira Work Management to track leads, visualize sales processes, collaborate with other teams, and support contracting processes.
Managing contracts on Jira: what you should know
Your team just put together a spectacular offer, and you can’t wait to start pitching this to prospects and closing new deals at scale. Jira already has the infrastructure to support your core sales processes, but you’re wondering if its capabilities extend to contract management.
Indeed, your sales team can adapt Jira to support some aspects of the contract lifecycle, like initiating contract requests, tracking negotiations, and handling reports and analytics.
However, to fully manage contracts from end to end, Jira is simply not enough.
Traditionally, sales teams would utilize Jira to initiate contract requests. Afterward, they'd switch to word processors for contract drafting, leverage emails for negotiations, append signatures with eSign tools, and store agreements in shared drives.
The constant switching between apps and interfaces can introduce friction in contract management processes, slow down sales cycles, and expose your team to costly errors.
Also, as your organization scales, these challenges can grow exponentially, further hindering your team’s efficiency and impacting your contributions to the bottom line.
Also read: Tools & Tips to Automate the Contract Creation Process
Consolidating productivity with SpotDraft's Jira integration
“Leveraging a CLM has been key because it has reduced a lot of friction from handoffs between legal and business. Rather than going back and forth over email, Slack, Word, Zoom, DocuSign, and a whole tech stack, the CLM acts as a single source of truth.”
~Jonathan Franz, Head of Legal, Crunchbase
Navigating Economic Turbulence and Thriving in Chaos
Imagine being able to create contracts without leaving your Jira interface and managing your entire contracting process without juggling multiple tools. This is what the SpotDraft-Jira integration brings for your team.
SpotDraft is an industry-leading CLM designed to help you streamline contract management processes from end to end. With SpotDraft, you no longer have to deal with endless email chains, redundant Word documents, or missed deadlines. The platform consolidates everything you need within a single, unified environment.
By combining SpotDraft’s comprehensive contracting capabilities with Jira’s robust work management features, you empower your team to enjoy the benefits of full-fledged contract management without sacrificing the familiarity and convenience of their existing workflows.
How the SpotDraft-Jira integration works
SpotDraft automatically creates contracts for your deals using relevant details from your tickets, all in the background. You don’t have to switch to the CLM to create contracts for every new deal.
Here's how it works in simple terms:
- You conduct the initial connection process, integrating SpotDraft with Jira and mapping the fields that must be synced between both platforms during contract creation. Here’s a step-by-step guide for that.
- You set conditions in Jira that trigger the contract creation process in SpotDraft. For instance, the process can trigger when you move a deal from Negotiation to Create Contract, as shown below.
- Whenever a new deal moves from Negotiation to Create Contract, SpotDraft will pull in relevant details from your Jira ticket, like customer information and deal terms, to populate a new contract draft automatically.
- Once the contract is created, you can easily track activities from Jira's "Activity" tab. Here, SpotDraft sends quick updates to Jira when someone adds a comment or makes changes to the contract. It also attaches a link you can follow to view the changes and collaborate with team members.
- You can carry out other relatively complex functions within SpotDraft. These include processes like contract review, e-signing, approval tracking, version control, and workflow customization.
Also read: 6 Must-Have CLM Integrations with Business Tools
Benefits of the SpotDraft-Jira integration
Integrating SpotDraft with Jira gives you access to the best capabilities of both platforms. This can benefit your sales team in the following ways:
#1 Streamlined contract creation
You no longer have to struggle with creating contracts when using Jira. SpotDraft does all the heavy lifting without forcing you to switch between platforms.
It automatically generates contract drafts in the background, using relevant deal data from Jira. This saves you from hours of manual labor, allowing you to focus on more important aspects of your role.
#2 Reduced risk of errors
Integrating SpotDraft into Jira significantly reduces the risk of errors in your contracts. With automated data population and standardized templates, manual data entry is eliminated, mitigating the chances of typos, inconsistencies, or omissions that could jeopardize your deals.
#3 Improved sales performance
The SpotDraft-Jira integration can shorten sales cycles by quickly generating accurate contracts and obtaining timely approvals. This provides sales teams with enough time to focus on what they do best: building relationships, negotiating deals, and closing sales in record time.
#4 Enhanced compliance and risk mitigation
SpotDraft ensures all contracts generated through Jira adhere to internal policies and external regulations by leveraging pre-approved clauses and automated approval workflows. This reduces the exposure to potential non-compliance, legal disputes, and financial penalties.
Also read: What is Contract Compliance? The Ultimate Guide
#5 Improved scalability
The SpotDraft-Jira integration provides a scalable solution that accommodates rapid growth. SpotDraft's robust ecosystem is designed to handle an increasing number of contracts with ease, while Jira's workflow management capabilities ensure efficient handling of sales prospects. This ensures your contract management process remains efficient even at scale.
Features of the SpotDraft-Jira integration
The SpotDraft-Jira integration offers a straightforward process for managing contracts directly from Jira tickets. It comes with the following features:
- Automatic contract generation: Trigger contract creation directly from Jira based on specific actions or conditions, such as moving a deal to a particular stage.
- Pre-approved templates and clauses: Leverage SpotDraft's library of pre-approved templates and clauses to ensure consistency, accuracy, and legal compliance in contracts.
“The absence of contract templates leads to non-standardization and makes contracts prone to errors. The legal team, therefore, is required to delve deep into contracts and proofread all clauses with a fine-tooth comb to identify and rectify the simplest of human errors.”
~Igor Poroger, Director of Legal, EMEA, Vectra AI
How CLMs Empower Legal Teams in B2B SaaS Companies
- Seamless data syncing: Automatically populate contract fields with relevant data from Jira tickets, eliminating manual data entry and reducing errors.
- Real-time activity updates: Receive instant notifications within SpotDraft on contract changes, such as approvals, signatures, or revisions.
- Collaboration tools: Enable seamless collaboration between sales, legal, and other stakeholders with commenting and editing features in SpotDraft.
- Centralized repository: Store and manage all contracts within SpotDraft, providing a single source of truth for all contract-related information.
“Think about how many contracts sit on someone's laptop or in multiple databases, and then think about the value of contract management. The importance of simply being able to locate all of the company's contracts and relevant amendments in one place without significant effort cannot be minimized."
~Sterling Miller, CEO and Senior Counsel, Hilgers Graben PLLC
Ten Things: Minimizing Risks in Commercial Contracts
- Robust reporting and analytics: Gain insights into contract performance, identify bottlenecks, and track key metrics with SpotDraft's reporting and analytics capabilities.
“Insights can help the legal team identify gaps in the system and work toward improving workflows and building solutions that would increase efficiency.
~Igor Poroger, Director of Legal, EMEA, Vectra AI
How CLMs Empower Legal Teams in B2B SaaS Companies
- Customizable workflows: Tailor the integration to fit your organization's specific needs and processes with customizable workflows and triggers.
Also read: Contract Workflow: A Step-By-Step Guide
Say hello to new possibilities
“I have seen a demo of SpotDraft’s CLM technology and they should be on your short list of vendors to talk to about a contract management system.”
~Sterling Miller, CEO and Senior Counsel at Hilgers Grabens PLLC
Ten Things: “Cool Tech” For In-House Counsel (2022 Edition)
The SpotDraft-Jira integration exists to solve two primary pain points: Extending Jira’s contract management capabilities beyond its natural limitations and eliminating the need to switch between app interfaces every time you want to create a contract for a new prospect.
This integration not only ramps up your sales productivity but also ensures you work within your comfort zone. Want to learn more about what you can do with this integration? Click here.
Ready to jump to the best part? Click here to sign up for a personalized demo!
